Booking
Victoria Diamond Jubilee Hall is now part of the Evanton Community Trust
Hall Booking & General Information
Using the Hallmaster Booking System
The Victoria Diamond Jubilee Hall uses the Hallmaster System to manage all booking requests and invoices. If you have previously made a booking through Hallmaster you will be already registered and can log in using your existing Password. New users will simply need to enter their details and create a password to complete there registration before submitting a booking request.
We also now have created a hallmaster booking guide button which will take you through the booking process step by step. Or you can watch the video.
How to Make a Booking Request
To request a booking, first visit the hall calendar and check availability you can do this by clicking the book online button at the top of the page. Click the + symbol on your chosen date to open the online booking request form.
You can select which room(s) you would like to hire. If booking the entire hall, please tick both the Main Hall and the Meeting Room.
Completing the Booking Request Form
Include Set-Up and Clear-Up Time
Please allow sufficient time within your booking for preparation beforehand and tidying afterwards to avoid affecting other users.
Privacy Settings
You can choose how your event appears on the website. If you make a mistake, don’t worry—this can be updated later.
Private – only the room, times, and the label Private Event are shown.
Public – contact details hidden – the event name and description are shown, but your contact information is not.
Public – event name, organiser/contact details, and description are all displayed.
What Happens After You Submit Your Request
Once your booking request is saved, it is automatically sent to the Bookings Secretary for processing. You will receive a confirmation email from Hallmaster, and the event will appear on the online calendar as a Provisional Booking.
The Bookings Secretary will review your request, confirm it, or contact you if more details are needed. Once approved, a confirmation email will be sent.
How to Cancel or Edit your booking?
If you need to cancel or edit your booking then just get in touch.
You can contact:
Mandy MacLeman, Bookings Secretary
07831 211597 - (best via whats app)
bookings@diamondjubileehall.co.uk
Or Via Our Contact Form
How to Pay for hire of my Event Booking?
You will be invoice via email. On your invoice at the bottom you will see our bank details listed, when paying by bank transfer please list your invoice number as the reference. This let us know it is you that has paid.
Important Information for Hirers
Fire Safety & Health & Safety
All hirers must familiarise themselves with the fire procedures, health and safety as well as the hall terms and conditions of let.
Waste and Recycling
The VDJH has waste and recycling bins, please make sure that you use the correct bins:
Grey – Non Recyclable Materials
Blue – Paper and Cardboard
Green – Plastics and Metals
Purple – Soft Plastics
It is up to the hirer to dispose off any excess waste and recycling, you can dispose of this at the Recycling Centre in Alness or Dingwall. Please note the hall doesn’t have glass recycling, it is the responsibility of the hire to dispose of glass at the bottle bank on Balconie Street.
Licensable Activities
It is up to the hirer to make sure that if their booking requires a licence that this is in place before their event. All restrictions required by the licence have to be put in place prior to the event.
Bouncy Castle Hires
If you plan to use a bouncy castle at your event, please ensure that the company you are using to supply has suitable insurance is in place and that the equipment is supervised at all times by a responsible adult (over 18).
Please Note: That we have an additional charge for use of bouncy castles to help pay for extra electricity used.
Please Note: The hall does not have its own bouncy castle.
Bar at My Event
If you want to have a bar at your event selling alcohol then you will need to get a company in who has a mobile bar Licence. To cater the event for you.
First Aid Kit
This is located in the kitchen on the top left hand cupboard.
Defibrillator
This is located on the Sharing Shed, on Hermitage Street, providing vital emergency support for the local community. The device is maintained by Hall Management Group to ensure it remains fully functional and ready for use at all times.
Damage to the Venue
During your event if any damage is caused to any equipment or to the venue itself you are liable for the costs of repair. You must notify us as soon as possible.
Insurance
We do recommend that all hirers should have there own insurance for there event or club.
No Smoking or Vaping
VDJH is a no smoking and no vaping in the premises.
PLEASE DOWNLOAD OUR FULL TERMS AND CONDITIONS HERE
User Health & Safety Check List
Fire Action Plan
Hall Floor Plan
Terms & Conditions Of Hire
Bring Your Own Bottle
No Smoking/ Vaping
Which Bins to Use
